Attendance overview
Attendance records when people work. Daily records hold arrival and finish times; timesheets bring a week's records together for review. Schedules describe planned work rather than proving that someone attended.
Access needed
Access depends on your assigned permissions and workflow scope.
- Read your own attendance and weekly timesheet; submit your week
Sign in with an account linked to your employee record. This grants only your permitted own-data scope. Weekly submission/reopening follows status and open-interval rules; no attendance.read permission is required for own reads.
Role and permission labels
Typical responsibility: Employee. Role names alone do not grant access.
- Clock your own arrival and finish
attendance.clockSign in with an account linked to your employee record. This grants only your permitted own-data scope.
Role and permission labels
Typical responsibility: Employee. Role names alone do not grant access.
- Clock attendance
- Read other employees’ daily attendance
attendance.readRole and permission labels
Typical responsibility: HR or authorized reader. Role names alone do not grant access.
- Read employee attendance
- Add, correct or remove attendance
attendance.manageLeave-generated records and approved-week locks still apply. Clocking for another employee additionally needs attendance.clock.
Role and permission labels
Typical responsibility: HR administrator. Role names alone do not grant access.
- Manage attendance records
Demo screenshots may show broader access than your account.
Choose the right area
| Area | Purpose |
|---|---|
| Your own Attendance page | Check your records and use available self-service clock actions. Your account must be linked to your employee record. |
| Attendance → Records | Review permitted employee records and make authorized manual entries or corrections. |
| Timesheets | Submit or review a week of attendance. Approved weeks lock their records. |
| Schedules & Shifts | Plan working times and published shifts. |
| Holidays | Review configured holidays used by attendance workflows. |
Read access, clock actions, management actions, and timesheet approvals have separate requirements. Ask your administrator for the access needed for your task rather than assuming that seeing attendance grants every action.
For employees
Start with Attendance for employees to clock in and out, check your personal records, and review and submit My week.
For HR and managers
Use Daily attendance records to review other employees' attendance and make authorized entries or corrections. Continue with Review employee timesheets for manager and HR decisions. Use Schedules and shifts to prepare and publish planned work.
A typical workflow
- Record the actual working time
Employees use the permitted clock actions. Authorized staff can record a manual entry when a correction or missing record needs to be documented.
- Review daily records
Check the employee, record date, clock-in and clock-out, status, and source. Resolve missing finishes or incorrect times through the appropriate workflow.
- Submit and review the week
Follow the timesheet workflow once the records are ready. Approval locks the week's records, so corrections may need additional coordination.
Understand dates and hours
The daily-record table identifies its Record date (UTC) explicitly. Clock-in and clock-out times are displayed in your device's time zone, so their visible calendar dates can differ from the UTC record date. Use the labeled date filters when investigating a boundary around midnight.
Total hours and overtime are calculated from saved times. An open record has no finished duration yet; zero recorded hours does not necessarily mean no one worked. Overtime uses configured rules and is not simply every hour beyond your expected finish time.
Attendance status is separate from employment status. On Leave attendance comes from approved leave; it is not an employment-status change.
Start with daily records
Daily attendance records
Review daily attendance and make authorized manual entries or corrections.
Review employee timesheets
Inspect submitted weeks and understand approval, rejection, and reopening.
Schedules and shifts
Prepare shift hours, publish weekly schedules, and find your own shifts.
Employee clocking, personal records, My week submission, and administrative daily records are covered here. Timesheet review and scheduling have dedicated guides. See Holidays for shared dates, annual recurrence, and next-year preparation.